Administrative Assistant | Public Works Dept
Hartsville/Trousdale County Government Hartsville/Trousdale County Government Hartsville, TN Hartsville, TN Full-time Full-time From $15.
12 an hour From $15.
12 an hour 1 day ago 1 day ago 1 day ago JOB TITLE:
Administrative Assistant DEPARTMENT:
Public Works REPORTS TO:
Public Works Director PAY GRADE:
6 FLSA STATUS:
Nonexempt SUMMARY This position provides administrative support to the Public Works department by answering phones, responding to questions, accepting payments, organizing, event reservations, and coordinating activities in the department.
ESSENTIAL FUNCTIONS 1.
Performs customer service functions in person or via telephone; responds to questions, takes messages, directs calls.
2.
Receives, codes, and processes payments from customers for rentals for dumpsters, Community Center, and park.
3.
Maintains records of waste taken to Smith County Landfill and reconciles to invoices.
4.
Maintains records of tires taken to the Convenience Center and reconciles to Mac's Tire bills.
5.
Administers rental process for Community Center:
meets with customers for showing, prepares rental/setup agreements, calculates fees, processes payments, coordinates signage.
6.
Administers rental process for dumpsters, roll-offs and garbage cans:
prepares contracts, calculates fees, processes payments, coordinates delivery and pickup, prepares and sends billing.
7.
Maintains recycling totals daily and balances monthly and annually.
Obtains data for all recyclables from landfill, Class 1 & 3, tires, metal, cardboard, paper, etc.
8.
Creates monthly dumpster and roll-off schedule for drivers.
Verifies containers emptied and balances transactions.
Creates and sends invoices to customers for payment.
9.
Coordinates recruiting for pool employees in preparation for pool season:
runs ads for positions, receives applications, sets up interviews.
Sets up lifeguard certification classes as needed.
10.
Maintains inventory records for pool supplies.
Prepares purchase orders as needed for supplies.
11.
Sets up concession stand at beginning of pool season, maintains inventory and replenishes throughout season as necessary.
12.
Coordinates cleaning service for County buildings:
Administration, CJC, Sheriff's Station, Community Center, Election and Agriculture building, and Courthouse.
Maintains inventory of cleaning supplies and replenishes as necessary.
13.
Collects, verifies, and submits all Public Works employee timesheets for payroll.
Maintains department records of vacation and sick leave time and balances with payroll.
14.
Prepares purchase orders; matches purchases orders and invoices to statements.
Researches vendors, compares bids and offers, negotiates contract terms, submits orders, confirms delivery, reviews/verifies purchased goods vs.
invoices received, submits invoices to Accounts Payable.
15.
Maintains custody of all department credit cards and signs out according to established protocols.
Other duties as requested.
KNOWLEDGE, SKILLS AND ABILITIES Ability to organize and prioritize work.
Ability to work independently and identify and solve problems.
Ability to establish and maintain effective working relationships with co-workers, elected officials, other organizations and the general public.
Intermediate to advanced proficiency in Microsoft Word required.
EDUCATION AND EXPERIENCE High school diploma or equivalent 1 to 2 years' related experience preferred LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS Valid driver's license required.
WORK ENVIRONMENT/PHYSICAL DEMANDS Prolonged periods sitting at a desk and working on a computer.
Will also be required to travel to various locations within the county from time to time to show the Community Center, take inventories at pool, etc.
Must be able to lift up to 15 pounds at times.
EQUIPMENT USED Commonly used office equipment such as telephones, personal computers, calculators, and copy machines.
SUPERVISION EXERCISED This position has no supervisory responsibility.
Disclaimer:
The duties and responsibilities described herein are not intended to be a comprehensive list.
Additional tasks may be assigned to the incumbent from time to time or the scope of the job may change as necessitated by business demands.
Job Type:
Full-time Pay:
From $15.
12 per hour
Benefits:
Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Overtime Education:
High school or equivalent (Preferred)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance 8 hour shift Day shift Monday to Friday Overtime High school or equivalent (Preferred) Customer service:
1 year (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
12 an hour From $15.
12 an hour 1 day ago 1 day ago 1 day ago JOB TITLE:
Administrative Assistant DEPARTMENT:
Public Works REPORTS TO:
Public Works Director PAY GRADE:
6 FLSA STATUS:
Nonexempt SUMMARY This position provides administrative support to the Public Works department by answering phones, responding to questions, accepting payments, organizing, event reservations, and coordinating activities in the department.
ESSENTIAL FUNCTIONS 1.
Performs customer service functions in person or via telephone; responds to questions, takes messages, directs calls.
2.
Receives, codes, and processes payments from customers for rentals for dumpsters, Community Center, and park.
3.
Maintains records of waste taken to Smith County Landfill and reconciles to invoices.
4.
Maintains records of tires taken to the Convenience Center and reconciles to Mac's Tire bills.
5.
Administers rental process for Community Center:
meets with customers for showing, prepares rental/setup agreements, calculates fees, processes payments, coordinates signage.
6.
Administers rental process for dumpsters, roll-offs and garbage cans:
prepares contracts, calculates fees, processes payments, coordinates delivery and pickup, prepares and sends billing.
7.
Maintains recycling totals daily and balances monthly and annually.
Obtains data for all recyclables from landfill, Class 1 & 3, tires, metal, cardboard, paper, etc.
8.
Creates monthly dumpster and roll-off schedule for drivers.
Verifies containers emptied and balances transactions.
Creates and sends invoices to customers for payment.
9.
Coordinates recruiting for pool employees in preparation for pool season:
runs ads for positions, receives applications, sets up interviews.
Sets up lifeguard certification classes as needed.
10.
Maintains inventory records for pool supplies.
Prepares purchase orders as needed for supplies.
11.
Sets up concession stand at beginning of pool season, maintains inventory and replenishes throughout season as necessary.
12.
Coordinates cleaning service for County buildings:
Administration, CJC, Sheriff's Station, Community Center, Election and Agriculture building, and Courthouse.
Maintains inventory of cleaning supplies and replenishes as necessary.
13.
Collects, verifies, and submits all Public Works employee timesheets for payroll.
Maintains department records of vacation and sick leave time and balances with payroll.
14.
Prepares purchase orders; matches purchases orders and invoices to statements.
Researches vendors, compares bids and offers, negotiates contract terms, submits orders, confirms delivery, reviews/verifies purchased goods vs.
invoices received, submits invoices to Accounts Payable.
15.
Maintains custody of all department credit cards and signs out according to established protocols.
Other duties as requested.
KNOWLEDGE, SKILLS AND ABILITIES Ability to organize and prioritize work.
Ability to work independently and identify and solve problems.
Ability to establish and maintain effective working relationships with co-workers, elected officials, other organizations and the general public.
Intermediate to advanced proficiency in Microsoft Word required.
EDUCATION AND EXPERIENCE High school diploma or equivalent 1 to 2 years' related experience preferred LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS Valid driver's license required.
WORK ENVIRONMENT/PHYSICAL DEMANDS Prolonged periods sitting at a desk and working on a computer.
Will also be required to travel to various locations within the county from time to time to show the Community Center, take inventories at pool, etc.
Must be able to lift up to 15 pounds at times.
EQUIPMENT USED Commonly used office equipment such as telephones, personal computers, calculators, and copy machines.
SUPERVISION EXERCISED This position has no supervisory responsibility.
Disclaimer:
The duties and responsibilities described herein are not intended to be a comprehensive list.
Additional tasks may be assigned to the incumbent from time to time or the scope of the job may change as necessitated by business demands.
Job Type:
Full-time Pay:
From $15.
12 per hour
Benefits:
Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Overtime Education:
High school or equivalent (Preferred)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance 8 hour shift Day shift Monday to Friday Overtime High school or equivalent (Preferred) Customer service:
1 year (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
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